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Month

July 2019

Moving your office can seem like a daunting task but if you take the time to get organized and make a plan, it will be a much better experience for everyone involved. Consider the steps below make your move as smooth as possible for your team.

 

Make a plan

The first thing you want to do is create a plan to make your move as smooth as possible. This can include creating a schedule, distributing responsibilities among your team, and putting together checklists. When developing your plan, make sure you consider everyone involved in the move, including your management team, employees, and additional help you may be hiring for the move. This plan will help you see any gaps and how you should address them.

 

Invest in furniture

An office move is a great chance to upgrade your office furniture. When selecting new furniture, consider how it will fit into the new space, the functionality of each area and the overall look you are trying to achieve in your new office. Custom furniture can take a few months to pick out and have made so start the process as soon as you have your new space secured.

 

Update your technology

It’s essential that your technology doesn’t get interrupted with your move. Ensure that your IT team is on-board and prepared to make any adjustments with the move. This is also an ideal time to update some of your technology such as phones, printers or computers.

 

Order packing supplies

If you’ve decided to pack your office supplies and furniture in-house, you’ll need to have all your packing supplies ready, including boxes, bubble wrap, tape and labels. Remember to categorize and label all your boxes to make unpacking easier.

 

Purchase cleaning supplies

Order all the cleaning supplies your team will need to get your old space ready for the next tenant and your new office move-in-ready. Make sure you also arrange for disposal or recycling of anything you are not taking to the new space.

 

Moving can take a lot of planning but at the end of the day, your new office will give your team a space to work more efficiently. Contact the Keeney’s team today to make the transition as seamless as possible!

We’re already over halfway through the year and have our 2020 calendars on the shelves, ready to help with planning for the upcoming year. Although our email and phone calendars are helpful for tracking meetings and appointments, using a physical calendar is useful to see commitments at a glance or as a backup when technology isn’t working.  To make the best selection for your needs, consider the features below to make the most of your calendar or day planner purchase.

 

Calendars

Whether you are looking for a visual when planning a project timeline or need at-a-glance goal reminders, office calendars can be helpful to keep you and your team on track. If you are planning out long-term projects or goals, you will want a yearly or monthly calendar to get a larger overview of your schedule. If you need to add more detail to your calendar, daily or weekly calendars will be the most useful option for you. Desk calendars are typically small while wall mounted options are larger in size. When it comes to wall mounted calendars, you have further options, including the type of material you choose such as whiteboard or glass. Some wall-mounted calendars are magnetic, which allows you to add other accessories to help you organize further.

 

Day Planners

Day planners are the perfect accessory to schedule your day. Nothing beats the feeling of crossing out the items of your to-do list in your day planner. Day planners have a number of benefits including, improving time management, remembering tasks, and keeping a record of your routine. Determine the purpose of your day planner before selecting one. The variety of day planners that are available allow you to make a selection that suites your personal style. Day planners offer more and more custom options, from how your pages are organized (daily, weekly) to the aesthetic of the cover. Make sure you select a size that conveniently fits in the purse or briefcase you use daily.

 

Keeping organized and planning ahead are both essential to a keeping your work and personal life less chaotic. Check out our large selection of options to find the style that works best for you!

Conference Table: AIS Calibrate Collection

A well designed conference room can facilitate great discussions, idea generation, and productive meetings. The conference table you select will set the stage for the overall aesthetics and functionally of the room. The space will give your team a place to collaborate and also creates a professional environment when interacting with clients. Here are 5 things to consider when you choose the right conference table for your office.

Room size

The first thing you’ll need to think about is the size of your room. Make sure that there is enough room around the table so people can easily access all areas of the room. Keep in mind the doors and windows in the room and make sure they are easily accessible as well. You’ll also want to account for any additional furniture being placed in the room, like an audio visual cabinet or a coffee station.

Seating

Determine the capacity of the room to figure to how many chairs you’ll need. You will want to consider what types of chairs you envision for the conference room to ensure everything will fit. Leave space to give your employees and clients ample elbow room, even when the table is full.

Power sources

Most likely phones, laptops and an audio/visual station will be used in your conference room. For this reason, take into account where your power sources are in your conference room and how the placement of this equipment will affect the function of the table. You will want to make sure there is easy access to power for laptops and a place for cords so the room looks tidy when not in use.

Design Aesthetic

If the conference table is the first item you’ll be purchasing for your meeting room, think of how it will impact the design aesthetic of the rest of the room as well as your overall office. If selecting for an existing space, make sure to consider your current office furniture pieces to determine which conference table would be the best fit. Think about what style and color other pieces in the area will be to make sure the table looks like it belongs.

Lastly, remember to carefully consider what conference tables fit within your budget. Prices can vary according to the size of the table, material, features and manufacturer. Contact the Keeney’s team today to work with one of our furniture specialists on your next project!

The days and weeks at work before a vacation can be hectic because you’re preparing yourself and your colleagues for your time-off. Taking the time to get things are in order before you leave for vacation will help things run smoothly for your team while you’re away, as well as help you ease back into work life when you return. To ensure everyone is equipped with everything they need during your absence, here are a few ways to prepare:

 

Inform Your Coworkers

As soon as your vacation dates are approved, proactively inform the colleagues you regularly work with about your time-off and who they should contact instead if they need assistance. You should also discuss any on-going projects in which customers may reach out to them. Letting your team know as soon as possible will also eliminate vacation overlap that could create stress for the remaining team members.

 

Create a Pre-Vacation To-Do List

Work is never finished, but you only have so much time between now and the start of your vacation. Create a to-do list and prioritize what you should focus on before you leave. This will help to make sure everything is in place before you leave so your time off can be worry free.

 

Create a Post-Vacation To-Do List

To help ease yourself back into work when you return, create a to-do list to refer to for when you’re back. Drafting a to-do list before vacation means you’re less likely to forget items and can easily get back into work mode.

 

Organize Your Desk

The last thing you want is to come back to a messy and cluttered desk after a relaxing vacation. Take the time to organize, declutter and clean your workspace prior to leaving so that you can start fresh when you return. This will also be helpful for co workers trying to find documents or notes while you are out of the office.

 

Set an Out-of-Office Reply

Since things can get busy the day before you start your vacation, you can even turn on your out-of-office reply a day earlier in case you won’t have time to respond to every new email you receive before you leave. When drafting your automatic reply, remember to include:

-The day you’ll be back

-Phone number and email address of your replacement person(s)

 

Time away from the office is a great way to rejuvenate and relax. Making the right preparations before your vacation can ensure the days leading up to your departure is orderly, you are able to relax while on vacation and that coming back to the office is also a smooth process.