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A neat and clutter free office can improve the overall mood and feel of a space. Having an organized office can also make important documents easy to find, protect valuable data and eliminate multiple purchases of the same supplies. Decluttering not only affects employees but clients as well. Make a good impression on visitors and work efficiently with these decluttering tips.

Organize your Drawers
Drawers are often a place for hiding unused items. Start by getting rid of anything you don’t need. Next, use drawer dividers to organize the supplies you want to keep and labeled folders for documents you need to reference.

Evaluate What’s Important
Make a list of what you use and what you don’t. There is no point in holding onto unused items so recycle old documents, well-used folders and dated catalogs.

Invest in Storage Solutions
Whether you need some new folders, a bigger file cabinet or a mobile pedestal to increase your drawer space, evaluate what products will help to keep you organized day-to-day.

Implement a Cleaning Schedule
After all the effort you’ve put into organizing your work space, you will want to keep your desk looking clean. Beyond the initial purge, decluttering needs to become part of your weekly schedule. One suggestion is to spend the last 15 minutes of each Friday clearing off your desk so you start again fresh on Monday.

By putting in the effort to get yourself organized and setting aside a little time each week to stay decluttered, your work space will be more enjoyable and efficient. Contact the Keeney’s team today for recommendations on organizing products and storage solutions.

Getting a new office space is exciting but takes a lot of planning and thought. While exploring furniture options for your new space, it’s important to not only consider the aesthetics of the pieces but how the furniture will be used day-to-day. Not only is it important to make sure the size of the furniture fits in your office, but it is just as significant to consider that the furniture you are selecting will be functional for your space. Below are five tips to assure you are considering all aspects when it comes to selection furniture for your new office.

Make Room for Movement
When selecting furniture, consider how people with move within the space. When you are measuring your office before a furniture purchase, make sure that you’re also leaving yourself some extra room to easily get to your desk or open a storage cabinet. You want to be able to move around your office without injuring yourself or maneuvering in frustration. Your office should be a place that brings you to a state of focus and productivity, therefore the furniture you select will make all the difference.

Have Space to Work
Create a list tasks you do at work each day to determine what desk features will be beneficial to your everyday workflow. If your job requires you to have a lot of space to draw and design, you may need to consider a desk that’s longer with more surface space. If your job is tailored around lots of paperwork and bookkeeping, you may need to consider a desk that has storage space with shelving and drawers.

Create Storage
Desks are the primary focus when it comes to your workspace but it is important to consider if cabinets, bookcases or other accent pieces will be beneficial to your office. Each of these takes up additional space so make sure you have the space to accommodate extra furniture pieces and have enough room to open doors and drawers.

Consider Room Features
Take note of your office’s features like entryways, doorways, and outlets and determine if each feature will limit where furniture can be placed. Not every obstacle has to be a deal breaker but make sure your door has enough clearance and furniture isn’t blocking windows or walkways.

Allow for Visitors
If your office is going to be home to guests, you also have to factor that in when measuring your room for a functional fit. If your job requires you to frequently meet with clients and other guests in your office, make sure that you’re considering that as you measure your room for furniture. You want your office space to be impressionable and comfortable when clients visit your office. Also, think how many people you may need to accommodate in your office on a regular basis.

Since picking out office furniture probably isn’t something you do on a regular basis, consider consulting an expert to assist. The Keeney’s furniture team provides space planning services and can help to make sure the pieces in your offices are a perfect fit for your work style. Give us a call today to start designing your dream office!

Since your reception area is your first impression with a client, put some thought into making it welcoming, attractive and tidy. While no one likes to wait, creating an enjoyable waiting area will improve your customer’s experience and help to form a positive opinion about your business. When designing your reception space, consider the features below to make the space comfortable and inviting for your visitors.

 

Select a Reception Desk the Works with the Space

With the reception desk being the first thing your guests see when they enter the room, it only makes sense that you give some well-deserved attention to it. When choosing a reception desk, take into consideration the size of the space available. You don’t want to go for the traditional large desk if you’re only working with a small room because it will look too crowded and unorganized. If your reception area is receiving mail or packages, add storage so the reception desk stays clear and clutter-free.

 

Post Helpful Signage

If your office has more than one check-in desk or waiting area, post signage differentiating each area so guests know they are in the correct spot. Make sure exits, employee only areas and restrooms are well marked to guide guests in the office.

 

Create a Welcoming Space

To make a waiting room a place your guests won’t mind staying, furniture should be both aesthetically-pleasing, comfortable and easy to clean. To make the space feel more welcoming, consider adding artwork, plants and unique decor that is relevant to your industry. A coffee station and reading materials will help guests to pass the time while they wait.

 

Have Fun with Colors

Add some pops of color to appeal to your clientele and enhance their experience at your office. Bright colors are inviting for a children’s area while tranquil blue hues are relaxing for a spa waiting room. Consider your logo colors as well when choosing colors to play into your brand.

 

Ready to redesign your reception area? The Keeney’s team would be happy to help! Give us a call and our experienced furniture team will assist in creating a reception area into a room guest would love to wait in!

It’s that time of year again! Students of all ages are looking forward to (or dreading) starting a new school year. Whether it be college or pre-school, all educational institutions can benefit from school promotional products. Using promotional items for schools is a great way to create school spirit and can be an easy way raise money for school clubs and organization. Check out the list below for our most popular imprinted products for schools!

Drawstring Backpacks

Magnetic Team Schedules

Waterbottles

Car Clings

Event Tickets

Bleacher Seats

Visit our promotional products website or contact the Keeney’s team to start boosting your school spirit and club fundraising today!

 

Whiteboards are a staple in offices, conference rooms and classrooms and can be used in many different ways. They provide great way to brainstorm with a team, offer helpful images for presentations and provide a visual way to organize and prioritize your tasks. Check out these tips to select the best whiteboard for your office:

Purpose

The first thing you need to do to figure the best whiteboard option  is to determine the purpose of the whiteboard. Deciding if the board is for personal use in your office, in a meeting room, or in a public area will help you to choose surface, size, and design aesthetic.

Size

To determine the size of the whiteboard, consider the size of the wall where it will be mounted to determine constraints. You obviously don’t want to buy a board larger than your wall space but putting a tiny board on a expansive wall will look disproportionate. You should also think about how many people will be using the board. A whiteboard for personal use versus one for a board room will differ in sizes.

Material

The most common materials used for whiteboards are melamine, porcelain and glass. Each material has pros and cons so you will want to consider how you are using the board to determine which material is best for you. Melamine boards are the cheapest option but typically have a short lifespan due to ghosting.  Porcelain boards have steel backing so they are magnetic but also have issues with staining over time. Glass boards are usually the most expensive but will last the longest and are easy to clean. Since the surface is not white, presentations can be difficult to see and not all marker colors show up on the board.

Aesthetics

Another important factor to consider is the design aesthetic of your whiteboard and how it will fit into the overall tone and culture of your work-space. You can customize your whiteboard by selecting various frame colors and materials, adding colors or graphics to the surface or mixing in additional materials like metal or cork for more functionality.

 

A white board is a great addition any office area and offers a number of benefits to your employees. By considering these criteria when choosing your whiteboard you’re sure to find one that is perfect for your purpose and space. Check out all the whiteboard options on our website or contact the Keeney’s team for assistance finding the perfect whiteboard for your space!

Moving your office can seem like a daunting task but if you take the time to get organized and make a plan, it will be a much better experience for everyone involved. Consider the steps below make your move as smooth as possible for your team.

 

Make a plan

The first thing you want to do is create a plan to make your move as smooth as possible. This can include creating a schedule, distributing responsibilities among your team, and putting together checklists. When developing your plan, make sure you consider everyone involved in the move, including your management team, employees, and additional help you may be hiring for the move. This plan will help you see any gaps and how you should address them.

 

Invest in furniture

An office move is a great chance to upgrade your office furniture. When selecting new furniture, consider how it will fit into the new space, the functionality of each area and the overall look you are trying to achieve in your new office. Custom furniture can take a few months to pick out and have made so start the process as soon as you have your new space secured.

 

Update your technology

It’s essential that your technology doesn’t get interrupted with your move. Ensure that your IT team is on-board and prepared to make any adjustments with the move. This is also an ideal time to update some of your technology such as phones, printers or computers.

 

Order packing supplies

If you’ve decided to pack your office supplies and furniture in-house, you’ll need to have all your packing supplies ready, including boxes, bubble wrap, tape and labels. Remember to categorize and label all your boxes to make unpacking easier.

 

Purchase cleaning supplies

Order all the cleaning supplies your team will need to get your old space ready for the next tenant and your new office move-in-ready. Make sure you also arrange for disposal or recycling of anything you are not taking to the new space.

 

Moving can take a lot of planning but at the end of the day, your new office will give your team a space to work more efficiently. Contact the Keeney’s team today to make the transition as seamless as possible!

We’re already over halfway through the year and have our 2020 calendars on the shelves, ready to help with planning for the upcoming year. Although our email and phone calendars are helpful for tracking meetings and appointments, using a physical calendar is useful to see commitments at a glance or as a backup when technology isn’t working.  To make the best selection for your needs, consider the features below to make the most of your calendar or day planner purchase.

 

Calendars

Whether you are looking for a visual when planning a project timeline or need at-a-glance goal reminders, office calendars can be helpful to keep you and your team on track. If you are planning out long-term projects or goals, you will want a yearly or monthly calendar to get a larger overview of your schedule. If you need to add more detail to your calendar, daily or weekly calendars will be the most useful option for you. Desk calendars are typically small while wall mounted options are larger in size. When it comes to wall mounted calendars, you have further options, including the type of material you choose such as whiteboard or glass. Some wall-mounted calendars are magnetic, which allows you to add other accessories to help you organize further.

 

Day Planners

Day planners are the perfect accessory to schedule your day. Nothing beats the feeling of crossing out the items of your to-do list in your day planner. Day planners have a number of benefits including, improving time management, remembering tasks, and keeping a record of your routine. Determine the purpose of your day planner before selecting one. The variety of day planners that are available allow you to make a selection that suites your personal style. Day planners offer more and more custom options, from how your pages are organized (daily, weekly) to the aesthetic of the cover. Make sure you select a size that conveniently fits in the purse or briefcase you use daily.

 

Keeping organized and planning ahead are both essential to a keeping your work and personal life less chaotic. Check out our large selection of options to find the style that works best for you!

Conference Table: AIS Calibrate Collection

A well designed conference room can facilitate great discussions, idea generation, and productive meetings. The conference table you select will set the stage for the overall aesthetics and functionally of the room. The space will give your team a place to collaborate and also creates a professional environment when interacting with clients. Here are 5 things to consider when you choose the right conference table for your office.

Room size

The first thing you’ll need to think about is the size of your room. Make sure that there is enough room around the table so people can easily access all areas of the room. Keep in mind the doors and windows in the room and make sure they are easily accessible as well. You’ll also want to account for any additional furniture being placed in the room, like an audio visual cabinet or a coffee station.

Seating

Determine the capacity of the room to figure to how many chairs you’ll need. You will want to consider what types of chairs you envision for the conference room to ensure everything will fit. Leave space to give your employees and clients ample elbow room, even when the table is full.

Power sources

Most likely phones, laptops and an audio/visual station will be used in your conference room. For this reason, take into account where your power sources are in your conference room and how the placement of this equipment will affect the function of the table. You will want to make sure there is easy access to power for laptops and a place for cords so the room looks tidy when not in use.

Design Aesthetic

If the conference table is the first item you’ll be purchasing for your meeting room, think of how it will impact the design aesthetic of the rest of the room as well as your overall office. If selecting for an existing space, make sure to consider your current office furniture pieces to determine which conference table would be the best fit. Think about what style and color other pieces in the area will be to make sure the table looks like it belongs.

Lastly, remember to carefully consider what conference tables fit within your budget. Prices can vary according to the size of the table, material, features and manufacturer. Contact the Keeney’s team today to work with one of our furniture specialists on your next project!

The days and weeks at work before a vacation can be hectic because you’re preparing yourself and your colleagues for your time-off. Taking the time to get things are in order before you leave for vacation will help things run smoothly for your team while you’re away, as well as help you ease back into work life when you return. To ensure everyone is equipped with everything they need during your absence, here are a few ways to prepare:

 

Inform Your Coworkers

As soon as your vacation dates are approved, proactively inform the colleagues you regularly work with about your time-off and who they should contact instead if they need assistance. You should also discuss any on-going projects in which customers may reach out to them. Letting your team know as soon as possible will also eliminate vacation overlap that could create stress for the remaining team members.

 

Create a Pre-Vacation To-Do List

Work is never finished, but you only have so much time between now and the start of your vacation. Create a to-do list and prioritize what you should focus on before you leave. This will help to make sure everything is in place before you leave so your time off can be worry free.

 

Create a Post-Vacation To-Do List

To help ease yourself back into work when you return, create a to-do list to refer to for when you’re back. Drafting a to-do list before vacation means you’re less likely to forget items and can easily get back into work mode.

 

Organize Your Desk

The last thing you want is to come back to a messy and cluttered desk after a relaxing vacation. Take the time to organize, declutter and clean your workspace prior to leaving so that you can start fresh when you return. This will also be helpful for co workers trying to find documents or notes while you are out of the office.

 

Set an Out-of-Office Reply

Since things can get busy the day before you start your vacation, you can even turn on your out-of-office reply a day earlier in case you won’t have time to respond to every new email you receive before you leave. When drafting your automatic reply, remember to include:

-The day you’ll be back

-Phone number and email address of your replacement person(s)

 

Time away from the office is a great way to rejuvenate and relax. Making the right preparations before your vacation can ensure the days leading up to your departure is orderly, you are able to relax while on vacation and that coming back to the office is also a smooth process.

The idea of having a “paperless office” isn’t new however it still isn’t a reality for most businesses. Even with new digital technologies and pressing environmental implications, paper is a standard in almost all offices, in the form of printed documents, sticky notes, business cards and much more. Although it may not be possible to completely eliminate paper from the workplace, there are still many ways to reduce the amount we use.

 

Store documents online

There’s an online solution for almost any problem, including the need to use less paper. There are many options when it comes to storing, and updating documents online including Google Drive, Evernote and Dropbox. Not only are you able to create those documents online, it also makes it easy to share them if needed and access the files from any computer or your phone.

 

Set up workstations with dual-monitors

One of the most common reasons someone may to choose to print off documents or emails is so they don’t have to click back and forth on their computer to reference it. By setting up workstations with dual-monitors, employees can pull up the reference documents on one screen while working on a new project on the other.

 

Move to e-billing

See if it is possible to switch all business transactions to online. In addition to eliminating paper, this will also ensure that all your past records are safely protected and reduces the risk of loosing important bills or pay information. You can also setup employees on a paperless program that allows them to access paystubs and other paperwork online. If you ever need to check older documents, they are much easier to access.

 

Replace paper in the kitchen

While it might not be the first place you think of to reduce paper, breakrooms create a lot of paper waste. To reduce paper in the kitchen, consider replacing paper towels with cloth towels and providing reusable plates, cups and silverware. If relying solely on reusable products isn’t an option, Eco-Products makes compostable tableware made from sugarcane.

 

Choose recycled or treeless paper

Although the tips mentioned above will take us one step towards a paperless office, it won’t completely eliminate paper consumption for your company. For those things that you still rely on paper for, there are a number of options to remain environmentally conscious while still getting quality paper products. For you next paper purchase, think about selecting paper that has been recycled or is made of sugarcane like TreeZero.

 

Reducing paper in the office doesn’t have to be a huge task. A few small changes can make a big impact on how your business consumes paper and move you one step closer to a “paperless office.”

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