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We’re already over halfway through the year and have our 2020 calendars on the shelves, ready to help with planning for the upcoming year. Although our email and phone calendars are helpful for tracking meetings and appointments, using a physical calendar is useful to see commitments at a glance or as a backup when technology isn’t working.  To make the best selection for your needs, consider the features below to make the most of your calendar or day planner purchase.

 

Calendars

Whether you are looking for a visual when planning a project timeline or need at-a-glance goal reminders, office calendars can be helpful to keep you and your team on track. If you are planning out long-term projects or goals, you will want a yearly or monthly calendar to get a larger overview of your schedule. If you need to add more detail to your calendar, daily or weekly calendars will be the most useful option for you. Desk calendars are typically small while wall mounted options are larger in size. When it comes to wall mounted calendars, you have further options, including the type of material you choose such as whiteboard or glass. Some wall-mounted calendars are magnetic, which allows you to add other accessories to help you organize further.

 

Day Planners

Day planners are the perfect accessory to schedule your day. Nothing beats the feeling of crossing out the items of your to-do list in your day planner. Day planners have a number of benefits including, improving time management, remembering tasks, and keeping a record of your routine. Determine the purpose of your day planner before selecting one. The variety of day planners that are available allow you to make a selection that suites your personal style. Day planners offer more and more custom options, from how your pages are organized (daily, weekly) to the aesthetic of the cover. Make sure you select a size that conveniently fits in the purse or briefcase you use daily.

 

Keeping organized and planning ahead are both essential to a keeping your work and personal life less chaotic. Check out our large selection of options to find the style that works best for you!

Conference Table: AIS Calibrate Collection

A well designed conference room can facilitate great discussions, idea generation, and productive meetings. The conference table you select will set the stage for the overall aesthetics and functionally of the room. The space will give your team a place to collaborate and also creates a professional environment when interacting with clients. Here are 5 things to consider when you choose the right conference table for your office.

Room size

The first thing you’ll need to think about is the size of your room. Make sure that there is enough room around the table so people can easily access all areas of the room. Keep in mind the doors and windows in the room and make sure they are easily accessible as well. You’ll also want to account for any additional furniture being placed in the room, like an audio visual cabinet or a coffee station.

Seating

Determine the capacity of the room to figure to how many chairs you’ll need. You will want to consider what types of chairs you envision for the conference room to ensure everything will fit. Leave space to give your employees and clients ample elbow room, even when the table is full.

Power sources

Most likely phones, laptops and an audio/visual station will be used in your conference room. For this reason, take into account where your power sources are in your conference room and how the placement of this equipment will affect the function of the table. You will want to make sure there is easy access to power for laptops and a place for cords so the room looks tidy when not in use.

Design Aesthetic

If the conference table is the first item you’ll be purchasing for your meeting room, think of how it will impact the design aesthetic of the rest of the room as well as your overall office. If selecting for an existing space, make sure to consider your current office furniture pieces to determine which conference table would be the best fit. Think about what style and color other pieces in the area will be to make sure the table looks like it belongs.

Lastly, remember to carefully consider what conference tables fit within your budget. Prices can vary according to the size of the table, material, features and manufacturer. Contact the Keeney’s team today to work with one of our furniture specialists on your next project!

The days and weeks at work before a vacation can be hectic because you’re preparing yourself and your colleagues for your time-off. Taking the time to get things are in order before you leave for vacation will help things run smoothly for your team while you’re away, as well as help you ease back into work life when you return. To ensure everyone is equipped with everything they need during your absence, here are a few ways to prepare:

 

Inform Your Coworkers

As soon as your vacation dates are approved, proactively inform the colleagues you regularly work with about your time-off and who they should contact instead if they need assistance. You should also discuss any on-going projects in which customers may reach out to them. Letting your team know as soon as possible will also eliminate vacation overlap that could create stress for the remaining team members.

 

Create a Pre-Vacation To-Do List

Work is never finished, but you only have so much time between now and the start of your vacation. Create a to-do list and prioritize what you should focus on before you leave. This will help to make sure everything is in place before you leave so your time off can be worry free.

 

Create a Post-Vacation To-Do List

To help ease yourself back into work when you return, create a to-do list to refer to for when you’re back. Drafting a to-do list before vacation means you’re less likely to forget items and can easily get back into work mode.

 

Organize Your Desk

The last thing you want is to come back to a messy and cluttered desk after a relaxing vacation. Take the time to organize, declutter and clean your workspace prior to leaving so that you can start fresh when you return. This will also be helpful for co workers trying to find documents or notes while you are out of the office.

 

Set an Out-of-Office Reply

Since things can get busy the day before you start your vacation, you can even turn on your out-of-office reply a day earlier in case you won’t have time to respond to every new email you receive before you leave. When drafting your automatic reply, remember to include:

-The day you’ll be back

-Phone number and email address of your replacement person(s)

 

Time away from the office is a great way to rejuvenate and relax. Making the right preparations before your vacation can ensure the days leading up to your departure is orderly, you are able to relax while on vacation and that coming back to the office is also a smooth process.

The idea of having a “paperless office” isn’t new however it still isn’t a reality for most businesses. Even with new digital technologies and pressing environmental implications, paper is a standard in almost all offices, in the form of printed documents, sticky notes, business cards and much more. Although it may not be possible to completely eliminate paper from the workplace, there are still many ways to reduce the amount we use.

 

Store documents online

There’s an online solution for almost any problem, including the need to use less paper. There are many options when it comes to storing, and updating documents online including Google Drive, Evernote and Dropbox. Not only are you able to create those documents online, it also makes it easy to share them if needed and access the files from any computer or your phone.

 

Set up workstations with dual-monitors

One of the most common reasons someone may to choose to print off documents or emails is so they don’t have to click back and forth on their computer to reference it. By setting up workstations with dual-monitors, employees can pull up the reference documents on one screen while working on a new project on the other.

 

Move to e-billing

See if it is possible to switch all business transactions to online. In addition to eliminating paper, this will also ensure that all your past records are safely protected and reduces the risk of loosing important bills or pay information. You can also setup employees on a paperless program that allows them to access paystubs and other paperwork online. If you ever need to check older documents, they are much easier to access.

 

Replace paper in the kitchen

While it might not be the first place you think of to reduce paper, breakrooms create a lot of paper waste. To reduce paper in the kitchen, consider replacing paper towels with cloth towels and providing reusable plates, cups and silverware. If relying solely on reusable products isn’t an option, Eco-Products makes compostable tableware made from sugarcane.

 

Choose recycled or treeless paper

Although the tips mentioned above will take us one step towards a paperless office, it won’t completely eliminate paper consumption for your company. For those things that you still rely on paper for, there are a number of options to remain environmentally conscious while still getting quality paper products. For you next paper purchase, think about selecting paper that has been recycled or is made of sugarcane like TreeZero.

 

Reducing paper in the office doesn’t have to be a huge task. A few small changes can make a big impact on how your business consumes paper and move you one step closer to a “paperless office.”

As warmer summer weather approaches, we look forward to backyard barbecues and outdoor swimming pools but it also means that those who work outside need to prepare for hot working conditions. Employers should establish a complete heat illness prevention program which includes providing workers with water, modified work schedules as necessary to avoid the hottest part of the day and training for workers about the symptoms of heat-related illnesses. To keep yourself healthy and safe during the warmer months, be mindful of the following things throughout your workday and make sure other team members do the same.

Stay hydrated

Drink plenty of water and avoid dehydrating liquids like coffee, tea and soda. Try to drink water every 15 minutes, even if you don’t feel thirsty. Since you are likely sweating, you should be drinking more

Wear protective clothing

Lightweight, light-colored and loose-fitting clothing helps protect against heat. Change clothing if it gets completely saturated. Long sleeves and a hat will help protect your face and arms from the sun.

Pace yourself

Slow down and work at an even pace. Know your own limits and ability to work safely in heat. Schedule frequent breaks and take time for water breaks in a shaded or air-conditioned area.

Avoid getting sunburn

Use sunscreen and wear a hat if working outside. If possible, avoid direct sun exposure by working in the shade.

Eat smaller & lighter meals

Eat light and refreshing fruits and vegetables and avoid hot, heavy foods that can leave you feeling sluggish in the heat.

 

The hot weather can take a lot out of you and your team members so be aware of the signs of heat-related illness. The best way to protect yourself is prevention so incorporate the steps above into your summer routine!

Promotional products are undoubtedly an important part of a marketing campaign, but adding a logo to a product that will keep workers safe becomes incredibly invaluable. In honor of National Safety Month, we’ve put together a list of safety-minded promotional items that will be useful for your customers and your staff.

First Aid Supplies

Personal first aid kits and reusable cold packs are great to have on hand and are something customers will keep for future use so they are reminded of your company after the tradeshow is over.

First Aid Kit https://www.promoplace.com/keeneysofficesupply/p/ZJXKS-MLDRT/personal-first-aid-kit

Cold Pack https://www.promoplace.com/keeneysofficesupply/p/AOANO-HWNTR/aqua-pearlstm-hotcold-pack

 

Summer Products

Promotional items that protect against the summer elements are also useful to customers and will help to keep your company in mind all summer long.

Sunscreen https://www.promoplace.com/keeneysofficesupply/p/BQTLO-JYZXR/safeguard-1-oz-sunscreen-with-carabiner

Insect Repellent https://www.promoplace.com/keeneysofficesupply/p/JRYLT-LBZQA/bug-spray-pen-stick

Protective Gear

Logoed safety gear will show that you are dedicated to keeping your team protected and will be helpful for your customers as well. Reflective outerwear, safety vests and hard hats are all items that will be used frequently industry by those in the construction and won’t be thrown away. Some other safety ideas that everyone can use are reflective bracelets and earplugs.

Reflective Bracelets https://www.promoplace.com/keeneysofficesupply/p/KJXHQ-LCLJH/reflective-safety-velcro-wristband

Earplugs https://www.promoplace.com/keeneysofficesupply/p/MMZKQ-LPYFF/safety-earplugs-in-clear-case

Developing a comprehensive health and safety checklist is an important first step in creating a safe workplace. Identifying potential hazards and developing procedures to handle them will ensure the safety of your employees and show your commitment to building a culture of safety in your workplace. Below are a few items to focus on that will ensure your office is a safe place for your employees to work.

 

Keep Your Office Clean and Tidy

An unclean workplace can pose a health and safety hazard. Make sure that all restrooms are kept clean and require employees to clean up after themselves in lunchrooms and cafeterias. Keeping your office free of clutter is also helpful in maintaining clear walkways and ensuring employees don’t trip on objects on the floor.

 

Maintain Proper Lighting

Proper lighting in office areas can help prevent eyestrain for computer workers and is necessary to avoid accidents. Outdoor lighting is also important to help create a safe journey from the workplace to the parking lot for employees and visitors. Regularly check lighting and replace light bulbs that have broken or gone out.

 

Enforce Safety Wear

Be sure that you have the adequate supplies of safety clothing and equipment. Depending on the nature of your workplace, this may include goggles, hard hats, gloves, hearing protection, footwear or reflective outerwear. Take the necessary steps to ensure the equipment you provide properly fits your employees and provides the necessary level of protection.

 

Define Emergency Procedures

Train your employees on emergency procedures such as what to do in case of a fire or worker injury. Clearly mark all exits, ensure you have the proper signage and place emergency contact numbers in plain sight. Regularly review emergency procedures and ensure all employees understand how to react.

 

Inspect Fire Extinguishers

Inspect your office fire extinguishers monthly to check the pressure and make sure the extinguishers are visible and easy to retrieve. Schedule annual inspections by a certified fire protection equipment company to make sure everything is functioning correctly.

 

Keep First-Aid Kits Stocked

Supply your workplace with a fully stocked first-aid kit that includes all of the materials you will need. Depending on the number of employees you have, you we need different supply quantities. Pre-made kits are labeled with the number of people it will support so you can choose the correct size for your office.

 

Stay on Top of Equipment Maintenance

Keep all machines and power tools in working order and inspect them regularly. Make sure tools aren’t rusted and check the condition of machine guards and other protective pieces. Also, be certain that all employees are properly trained to use the equipment before allowing them to work alone.

 

Doing a regular check of all these areas will help to maintain a safe and will be easier than doing a complete overhaul each year. If your company needs protective wear, safety signage or first aid materials, contact the Keeney’s and we will help keep your office stocked and your team safe.

Utilizing small businesses is ultimately good for your community but it can have several advantages for the customer as well. Small businesses are more likely than chains to support to local organizations, deliver quick solutions, provide personal interactions and offer specialized services you can’t find anywhere else. Here are a few ways you as the consumer will benefit from choosing a small business:

 

Support Community

Small businesses tend to give back to their local area by supporting local non-profits, donating to schools, and attending charity functions. Since they are not spending money on national advertising campaigns, they are able to sponsor local events or organizations as a way to get their name out and network within the community. Because small businesses are a part of the community, they are invested in helping their town thrive. Keeney’s provides supplies, donations and volunteer time to various organizations in the Puget Sound.

 

No Bureaucracy

Because of the uncomplicated structure of many small businesses, decisions are able to be made quickly without waiting for a question to move up the corporate chain. Small businesses are also able to have flexibility on policies unlike corporate companies so issues can be addressed and handled on a case by case basis. The staff at a small business has access to the key decision makers or owner and can get the right people involved if a customer needs additional assistance. At Keeney’s, our President is very involved in customer matters and is often in attendance at customer meetings and events.

 

Personal Interactions

Due to the size of the staff as a small business, customers get a more personal experience. Clients speak with consistent contacts so they don’t need to repeat their history and their needs are already known by the team. At Keeney’s, customers work with the same customer service team members, have consistent drivers delivering their products and have designated account representatives to service their needs.

 

Specialized services

Small business are more likely assist a company that needs a unique service than a chain store. With the flexibility of a small business, they are able to create specialized services and get them implemented quickly to meet a customer’s needs. Due to the need of some of our customers, Keeney’s has created programs to offer desk top delivery, inventory management and custom web pages.

 

Whether you’re starting a new project or looking to change your supplies or furniture provider, give the Keeney’s team a call and we will show you first hand the special small business experience.

Chair Shown: OfficeMaster Affirm, photo by OM Inc.

If you spend most of your work day sitting at your desk in your office, you should definitely make a high-quality office chair a priority. Low-quality chairs can cause lower back, leg, neck, and shoulder pain and tend to only last a couple years before needing to be replaced. While the aesthetics of the chair matter since it is part of your office decor, you will mostly want to consider the following features when looking for a chair:

Lumbar support

Quality office chairs will provide excellent support to the lower back and will usually have adjustable lumbar supports, allowing you to properly fit the chair to your lower back. This goes a long way toward helping prevent some of the types of back strain making the chair comfortable for everyday use. Look for a chair that allows you to adjust the placement and degree of lumbar support.

Adjustments

Just about any office chair you find is going to have adjustments for height. This adjustments, however, are less important than others like lumbar support, seat depth, seat and back angle, arm width and height, and tilt tension control. The various knobs and levers on each chair will allow you to adjust the chair to fit your body and the task you are performing. These features are also helpful if your office would like to have a standard chair for all employees, as a more adjustable chair will fit more people.

Modularity

Adjustability is essential, but given the range of body sizes and shapes in the workforce, modularity is just as important. Some chair lines offer a range of cylinder, seat and back sizes, further allowing you to outfit your entire office with a chair design that is consistent, yet fits 100% of the people on your team. A chair that has the wrong seat depth for an employee – whether it is too long for a person with short legs, or too short for a person with long legs, or too wide for a person with narrow shoulders – can lead to serious repetitive stress or fatigue issues. A truly modular chair line will allow you to change out a seat or back years down the road, so when an employee leaves and is replaced by a person of a different size, rather than buying a new chair, you can simply buy the appropriate seat and change it out. This functionality helps extend your investment, and respects the environment by reducing waste.

 Upholstery

Choose an office chair that has a breathable fabric, so it will not become uncomfortable after you have been sitting in it for a long time. Many chairs come in a mesh fabric that allows air flow and can provide you will cool comfort, especially during the summer months.

Ultimately, having a good chair for your office is important for reasons beyond just your comfort and health. Studies show a good, supportive, comfortable office chair helps you be more productive with your work, and can even help reduce distractions. Before purchasing a new chair, contact Keeney’s ergonomic team to assist you in selecting the best chair for your needs.

Working on a computer all day long can be extremely stressful on your body. With improper posture, your neck and shoulders can become very sore, making it even harder to sit and work properly day after day. Using the proper office furniture and ergonomic positioning will help you use good posture and avoid pain after a long workday. Here are a few tips to help you stay comfortable:

Adjust your screen to eye-level

One of the biggest causes of neck pain at the office is keeping a computer screen too low. This forces users to slump over to type and positions their neck downward to view the screen for long periods of time. Get a monitor stand or monitor arms that allow you to position your screen at a comfortable viewing height. This will let you keep your neck relaxed and straight while you work.

Position your screen arm’s length from your face

Nearly as important as screen height is the distance your screen is from your body. You don’t want to be sitting too far away from the screen and have to lean in or hunch over to view it but you don’t want your nose to be touching the screen either. A good rule of thumb is to keep your computer screen approximately an arm’s length away from your body.

Don’t twist your back or neck to view the screen

Make sure to position your computer screen at the center of your vision so you do not have to twist your neck or lower back to view it. Avoid working on computers that are seated to the side of you, or use a swivel chair to physically rotate your body toward the screen if you have a duplicate screen setup.

Use a headset for calls

If you’re making a lot of calls, there’s a good chance you’re working with a telephone held between your shoulder and your ear, which can cause a lot of neck pain after prolonged periods. To avoid uncomfortable positions, use a hands-free headset that allows you to take calls and type all while sitting up straight.

Making these simple changes can help to make you comfortable all day long (even after you clock out!) For assistance adjusting your workstation, contact the Keeney’s team and one of our representatives will conduct an ergonomic assessment and make sure you have everything you need to avoid neck and back pain at the office.

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