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Chair Shown: OfficeMaster Affirm, photo by OM Inc.

If you spend most of your work day sitting at your desk in your office, you should definitely make a high-quality office chair a priority. Low-quality chairs can cause lower back, leg, neck, and shoulder pain and tend to only last a couple years before needing to be replaced. While the aesthetics of the chair matter since it is part of your office decor, you will mostly want to consider the following features when looking for a chair:

Lumbar support

Quality office chairs will provide excellent support to the lower back and will usually have adjustable lumbar supports, allowing you to properly fit the chair to your lower back. This goes a long way toward helping prevent some of the types of back strain making the chair comfortable for everyday use. Look for a chair that allows you to adjust the placement and degree of lumbar support.

Adjustments

Just about any office chair you find is going to have adjustments for height. This adjustments, however, are less important than others like lumbar support, seat depth, seat and back angle, arm width and height, and tilt tension control. The various knobs and levers on each chair will allow you to adjust the chair to fit your body and the task you are performing. These features are also helpful if your office would like to have a standard chair for all employees, as a more adjustable chair will fit more people.

Modularity

Adjustability is essential, but given the range of body sizes and shapes in the workforce, modularity is just as important. Some chair lines offer a range of cylinder, seat and back sizes, further allowing you to outfit your entire office with a chair design that is consistent, yet fits 100% of the people on your team. A chair that has the wrong seat depth for an employee – whether it is too long for a person with short legs, or too short for a person with long legs, or too wide for a person with narrow shoulders – can lead to serious repetitive stress or fatigue issues. A truly modular chair line will allow you to change out a seat or back years down the road, so when an employee leaves and is replaced by a person of a different size, rather than buying a new chair, you can simply buy the appropriate seat and change it out. This functionality helps extend your investment, and respects the environment by reducing waste.

 Upholstery

Choose an office chair that has a breathable fabric, so it will not become uncomfortable after you have been sitting in it for a long time. Many chairs come in a mesh fabric that allows air flow and can provide you will cool comfort, especially during the summer months.

Ultimately, having a good chair for your office is important for reasons beyond just your comfort and health. Studies show a good, supportive, comfortable office chair helps you be more productive with your work, and can even help reduce distractions. Before purchasing a new chair, contact Keeney’s ergonomic team to assist you in selecting the best chair for your needs.

Working on a computer all day long can be extremely stressful on your body. With improper posture, your neck and shoulders can become very sore, making it even harder to sit and work properly day after day. Using the proper office furniture and ergonomic positioning will help you use good posture and avoid pain after a long workday. Here are a few tips to help you stay comfortable:

Adjust your screen to eye-level

One of the biggest causes of neck pain at the office is keeping a computer screen too low. This forces users to slump over to type and positions their neck downward to view the screen for long periods of time. Get a monitor stand or monitor arms that allow you to position your screen at a comfortable viewing height. This will let you keep your neck relaxed and straight while you work.

Position your screen arm’s length from your face

Nearly as important as screen height is the distance your screen is from your body. You don’t want to be sitting too far away from the screen and have to lean in or hunch over to view it but you don’t want your nose to be touching the screen either. A good rule of thumb is to keep your computer screen approximately an arm’s length away from your body.

Don’t twist your back or neck to view the screen

Make sure to position your computer screen at the center of your vision so you do not have to twist your neck or lower back to view it. Avoid working on computers that are seated to the side of you, or use a swivel chair to physically rotate your body toward the screen if you have a duplicate screen setup.

Use a headset for calls

If you’re making a lot of calls, there’s a good chance you’re working with a telephone held between your shoulder and your ear, which can cause a lot of neck pain after prolonged periods. To avoid uncomfortable positions, use a hands-free headset that allows you to take calls and type all while sitting up straight.

Making these simple changes can help to make you comfortable all day long (even after you clock out!) For assistance adjusting your workstation, contact the Keeney’s team and one of our representatives will conduct an ergonomic assessment and make sure you have everything you need to avoid neck and back pain at the office.

As we make strides towards a paperless office, one paper product still remains irreplaceable: the business card. When attending conferences, fairs or networking events, exchanging business cards at the end of a conversation is crucial for following up afterward and remembering each person you met with. Prepare your design carefully, and your business card will make you look professional, build trust and set your company apart from others in your field. Below are a few things to consider when creating your business card.

 

Incorporate Your Branding

Remain consistent with your brand when developing your business cards. Use your brand colors and include your logo on your business card to create a seamless connection between your cards and company website. This connection will also help in remember who you are and what company you work for.

Highlight Your Name

Besides your company logo, the most prominent thing on your business card should be your name. Make sure it is easily readable by selecting a legible font and a color with contrast to the background. You will also want to include the title of your position for more context.

Include Important Contact Information

Make sure your contact information is easy to read on your business card. To prevent crowding your business card, you may want to select one or two methods of contact to showcase. This commonly includes a phone number and email address. Remember to include a personal email (not generic), and direct phone number.

Be Mindful of White Space

Once you’ve added all the above mentioned elements in your business card, make sure there is still sufficient white space. This is important to allow readers to easily skim the card. Your card will also look more professional if it isn’t cluttered with too much information. If you find that there isn’t enough white space, you might consider decreasing your font or logo size, or completely removing some information. If appropriate, you can also think about using both sides of your business card.

Make it Memorable

A business card is typically your first impression and there are a number of creative tactics you can use to make yours stand out. Designing a business card with a unique shape, interesting material or bold color can help your card stick out in a stack.

 

The perfect business cards should be easy to read, well designed, and reflective of your business. If you need you need to print your newly designed business cards or reprint the ones you currently have (you don’t want to run out!) contact Keeney’s and our team with get you networking ready!

Spring is a time to reawaken and refresh, making this the perfect time of year to clean and organize. Whether your goal is to be more relaxed or to increase your productivity, getting reorganized and de-cluttering your desk at work can help make your desk a much better place to work. Here are some tips and tricks to get organized this spring and stay organized:

 

Clean Your Desk Surface

You’ll need a clean slate to begin your desk spring-cleaning so start by removing everything from your desk’s surface. When cleared, give your desk a scrub down to create the best surface for you to work. You’ll be amazed at the dust that’s been lingering behind your phone and the coffee mug rings you never really noticed before.

 

Throw Away Anything you Don’t Need

Now that everything is off your desk, separate the items into a keep and garbage pile. Recycle any old paperwork you don’t need any more and throw away any thing that is cluttering your work area. If you’re not sure about whether you’ll need a document in the future, scan it to your computer to easily reference if needed.

 

Prioritize Your Supplies

Take a look at everything you have left in and on your desk and prioritize what you need more often to decide where to store it. For example, the planner you use every day should stay on top of your desk but the catalogs you reference once a month can go into a drawer. This step in organization will help you locate important items easily.

 

Once you’ve finished your desk spring-cleaning, don’t forget to periodically do a check on your organization. Ensuring that you’re cleaning and throwing away unnecessary papers, and other supplies throughout the year will not only keep you in the right frame of mind and also make your job next spring that much easier. Check out the selection of organizers at Keeney’s to keep your desk tidy all year long!

 

When preparing for a tradeshow or big event, you should think about how the items you are handing out portray your brand. The promotional products you give to attendees say a lot about your company and help to shape a customer’s opinions about you. By choosing green products, you show you are committed to sustainable business while helping attendees to make eco-friendly decisions as well.

Eco-Friendly

Pay attention to a product’s content when selecting promotional products. The product search on our website allows you search eco-friendly products so it is easy to find products that are biodegradable, recycled or organic. One of our favorites are these pens made out of a biodegradable cardboard!

Biodegradable Pen: https://www.promoplace.com/keeneysofficesupply/p/EMAEO-GFKPH/eco-friendly-recycled-cardboard-clicker-pen-w-bamboo-clip

Plants and Flowers

Nothing is greener than an actual living plant! A live plant also isn’t going to get stuffed in a desk drawer so it will keep your logo in mind sitting on their desk. For our 70th Anniversary Celebration we ordered logoed containers and sourced succulents from a local florist.

Container: https://promoplace.com/keeneysofficesupply/:quicksearch.htm?quicksearchbox=VKWIR-HXWTK

Succulents: Fena Flowers (Kirkland, WA)

 

Source Locally

Using locally made products reduces your carbon footprint. When your product doesn’t travel long distances, you’re promoting better air quality and reducing pollution. In additional to being more eco-friendly, you’re also supporting your community and the local economy. We love Seattle Chocolates and buy them every year for holiday gifts!

Locally made goodies: https://www.promoplace.com/keeneysofficesupply/p/FQBJR-LXCXM/seattle-snack-tumbler

When selecting promotional giveaways for your next event, consider how the consumer will use it, what the product is made or and where the product is coming from to make a sustainable choice. Your future customers will associate you with being a green company and Mother Earth will thank you!

Office supply manufacturers are coming out with more and more eco-friendly products each year. Many commonly used supplies are being made with recycled content, compostable materials or reusable components, making it easy to switch to a more sustainable product. The next time you go to purchase an office product, consider if there is a green alternative to try. Here are a few of our favorite eco-friendly products:

Tree Zero Paper

Paper made from sugar-cane bi-products, a readily available and renewable raw material

Pilot B2P Pens

Pens made from recycled plastic bottles

BeGreen V Board Master Dry Erase Markers

Refillable dry erase makers

Scotch Greener Tape

Tape made with recycled and plant-based material

Magnum Toner

Remanufactured toner made in Seattle

To make the switch to sustainable products, filer your search by “Green Products” or look for items with the green leaf symbol on the Keeney’s website. The leaf icon indicates that the product was made with recycled content, compostable materials or is a remanufactured product.

Over the years, Keeney’s has made changes to our delivery model, updated our warehouse and participated in various programs to reduce our carbon footprint. In effort to help customers reduce their waste and become more sustainable, Keeney’s offers several recycling programs at no or low-cost. Information on signing up for these programs and any costs associated with them are outlined below.

Pens, Pencils and Markers

To participate: Request a collection box from customer service. Once full, send it back with your delivery driver to be recycled.

Cost: Free to customer

Cardboard

To participate: Contact customer service and our team will pick up your cardboard to be recycled.

Cost: Free to customer

Batteries

To participate: Request a collection bucket from customer service. Once full, send it back with your delivery driver to be recycled.

Cost: $25/bucket

Toner

To participate: Contact customer service and our team will pick up your toners to be recycled.

Cost: Free to customer

K-Cups

To participate: Request a collection bin from customer service. Once full, mail box with attached, prepaid shipping label.

Cost: $30/box

 

Keeney’s is passionate about creating a green workplace and wants to help customers to create eco-friendly offices as well. If your company is making changes to become more sustainable, contact our team for resources and information on programs in the local area.

“Green” Awards for Keeney’s

In addition to the economic impact of buying local, there is also an environmental factor to consider. Since products travel less when sourced locally, fewer gas emissions are produced and less packaging waste is created. Shopping at local stores also allows those businesses to give back and make an environmental impact on their community. Keeney’s works hard to make the most of the environmental advantages of servicing our local area and to reduce our carbon footprint.

 

More Efficient Delivery

Buying local cuts down on the auto emissions of both the consumer and supplier. If customers buy locally, they drive a shorter distance to get what they need. If their product is being delivered buy a local company, the delivery trucks are also driving less. The Keeney’s team alters their delivery routes each day to shorten the time trucks are on the road, reducing air pollution. When appropriate, we also utilize the services of a local delivery company to reach outlying areas where their trucks are already going so we don’t waste resources driving from centralized delivery areas to marginal areas.

Less Packaging Waste

Moving products a short distance equates to less protective packaging being utilized which means less waste is created in the delivery process. The Keeney’s team reuses cardboard boxes or packages orders in reusable totes to deliver to local customers.

Participation in Local Environmental Programs

Local businesses are more likely than big box stores to invest in their communities and participate in programs that make the environment cleaner. Keeney’s is involved in Puget Sound Energy’s Green Power program which reduces the amount of carbon dioxide emissions released into the air. We are also part of the Forterra’s C3 Program which plants trees to offset our operational carbon footprint.

 

Shopping local is a simple and impactful way to reduce your carbon footprint. To learn more about the programs Keeney’s participates in that may help your business, visit our website: https://www.keeneys.com/sustainability/

There are several ways that you can make your break room more environmentally friendly without much effort or cost. Simple things like switching from Styrofoam to compostable plates, using green cleaning supplies and providing well-marked bins for sorting can make a big difference.

Use Green Cleaners

Many of the common household cleaning products contain harsh chemicals. Switching to cleaning product that are made from natural cleaning products is an excellent step for not only going Green but for your employees health too.

Find Green Cleaners Here

Provide Reusable or Compostable Tableware

The initial cost of replacing paper products might seem expensive, but not needing to keep them stocked will pay for itself in no time. If getting rid of paper cups is not feasible because you have too many employees or no place to wash and store them, purchasing composable plates, bowls, cups and cutlery is an environmentally friendly alternative.

Find Compostable Tableware Here

Make Recycling Easy

When there are no recycling containers available employees may throw cans and plastic bottles into the regular garbage can. The best way to encourage recycling and composting is to provide bins for employees to sort their waste. Putting up signage near the bins informing staff of what goes in each bin will also be helpful.

Find Waste Sorters Here

 

Once the steps above are completed, educate your team on the changes to make sure your efforts are successful. Contact the Keeney’s team today for helping make the switch to a greener breakroom and office.

Prolonged sitting can have serious health implications, but so can standing for too long, especially with the wrong form. With height adjustable desks becoming more and more popular in the workplace, it is now easier to alternate between sitting and standing so you can stay healthy and comfortable all day long. Below are a few tips to get the most benefits out of your workstation.

 

-Keep your head directly over your shoulders and your shin level with the floor.

-Adjust your monitors so that your gaze falls in the middle of the screen.

-Stand about an arms length distance from the screen. The larger the screen, the more distance you’ll want.

-Maintain a keyboard height that is even with your elbows and maintain a 90-120 degree angle with your arms.

-Avoid flexing your wrists. Keep them in a relaxed, natural position with your fingers gently curved.

-Use an anti-fatigue mat to reduce leg discomfort and back pain associated with standing.

-Take short breaks to stretch and give your eyes a break.

 

Making sure you are using your height adjustable desk properly is important in receiving all the benefits and staying comfortable. If you need help getting setup or selecting accessories, the Keeney’s furniture team would love to assist!

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